Committee Calendar

Monthly Recurring

COMMITTEE: Monthly Meeting
- RESERVATION: Reserve room for committee meeting
- COMMITTEE: Prepare meeting package
- COMMUNICATION: Send reminder
COMMUNICATION: Prepare and send pack meeting message one week before Pack meeting
COMMUNICATION: Update website home page with information about pack meeting and upcoming activities
COMMUNICATION: Work with upcoming activity coordinators to publicize activities
COMMUNICATION: Update online google calendar with any changes
COMMUNICATION: Remind den leaders that have responsibility for setup and flags
DISTRICT: Ensure Pack is represented at District
FINANCIAL: Pay any unpaid expenses
FINANCIAL: Reconcile accounts with Treasurer

RESERVATION: Reserve Maidu facility for campfire pack meeting
RESERVATION: Ensure that Webelos 1 dens register for Camporee
FINANCIAL: Ask Treasurer to transfer scout accounts monies to Boy Scout Troops for boys that crossed over
ACTIVITY READINESS: Confirm date and time of Scouting for food on Council calendar
ACTIVITY READINESS: Ensure someone hosts a derby garage for new Tiger Scout families
ACTIVITY READINESS: Need to collect deposits for Resident Camp (typically $50 per person)
RECOGNITION: Recognize outgoing Webelos Den leaders

COMMUNICATION: Send out communication to families explaining Friends of Scouting program
ACTIVITY READINESS: Select neighborhood around Diamond Creek Elementary for Scouting For Food (done at Round Table)

ACTIVITY READINESS: Continue collecting payments for Twilight Camp and Resident Camp

RECRUITING: Solicit families via Pack email blast to see who has an incoming 1st grader in the fall
THANK YOU: Ask Sunshine Coordinator to purchase gifts for Roseville Public schools, Blue Oaks Storage, and Legends
ACTIVITY READINESS: Find a photographer for the Graduation pack meeting
ACTIVITY READINESS: Final Resident Camp payment due
RESERVATION: Reserve Mahany Park or Wake Island for Raingutter Regatta

ACTIVITY READINESS: Ask 4th of July activity coordinator to submit Official Entry Application to City of Roseville (deadline June 1st)
COMMITTEE: Prepare and share draft pack meeting calendar for the following pack year.
RESERVATION: Reserve Diamond Creek Elementary for pack meetings and Pinewood derby (including Friday night setup)
RESERVATION: Remind den leaders to reserve school facilities for den meetings
COMMUNICATION: Send email blast thanking all den leaders for service throughout the year

AWARDS: Start Summertime activity tracking (what scouts attend which events)
AWARDS: Write nomination for Unit Leader Award for outgoing Cubmaster
AWARDS: Write nomination for Den Leader Training Award for any Webelos II den leaders
FINANCIAL: Request final scout account balances from Treasurer
FINANCIAL: Request final accounting from Treasurer for scout year (income statement, balance sheet
ACTIVITY READINESS: Summer camp coordinator should hold Park Day meeting to prep families for camp
POPCORN: Popcorn Kernel Training (need two people to attend, usually near Sacramento State)

TRAINING - Ask Training Coordinator to follow-up with any leaders whose Youth Protection Forms will expire before January 1st
RESERVATION - Reserve location for Annual Planning Meeting
COMMITTEE - Prepare draft calendar for scout year
COMMITTEE - Prepare draft budget for scout year
ACTIVITY READINESS - Purchase Raingutter Regatta Boats and distribute to den leaders
COMMUNICATION - Perform annual updates to website (check for current content)
POPCORN: Online commitment cards due (indicates how much the pack wants to purchase)

COMMITTEE- Host annual planning meeting (recommend 4 hours)
- TRAINING - Promote Wood-badge Training
- TRAINING - Promote BALOO Training
- QUALITY - Review Journey to excellence scorecard
RECRUITING - Contact PTC at Blue Oaks to reserve a spot at the Back To School Night
RECRUITING - Contact Diamond Oaks PTC to reserve a spot at the Ice Cream Social (1st night of school)
RECRUITING - Contact Fiddyment Farms PTC to reserve a spot at their back to school event
RECRUITING - Contact Quail Glenn Elementary PTC to reserve a spot at their back to school event
AWARDS - Complete Summertime pack award and submit to district
AWARDS - Provide awards chair with Summertime pin achievements for all scouts
MEDIA - Put together a Summertime pack video for September pack meeting (optional)
RESERVATION: Ask Sacramento King's activity coordinator to contact group ticketing and select a night

AWARDS - Awards Summertime pins to scouts
AWARDS - Provide awards chair with Service Stars achievements for all scouts and leaders
COMMITTEE - Ask den leaders to collect Medical Forms and Youth Protection from families
RECRUITING - Host New Parent Orientation (recommend two days after Round Up Pack meeting)
- Collect registration packages
- Collect annual dues
- Collect t-shirt sizes
RECRUITING - Promote Pack Facebook page
RECRUITING - Promote wearing pack apparel at pack meetings
POPCORN: Host Ice Cream social popcorn kickoff at Duke Davis Park
POPCORN: Send out popcorn Sales Campaign launch message
POPCORN: Send out instructions for online Popcorn sales through Trails End
POPCORN: Show and sell popcorn pick-up
POPCORN: Site Sales

AWARDS - Award Service Stars to Scouts and Leaders
RECOGNITION - Recognize Leader Awards (if received from District)
RECOGNITION - Recognize Pack for Summertime Pack Award
TRAINING - Launch new Tiger Dens
ACTIVITY READINESS - Request den baskets for Spaghetti Feed
FINANCIAL - Collect dues from all returning families (set deadline for pack meeting, hard deadline should be November 1st)
RECHARTER Pick up recharter paperwork and access code at District Round Table
RECHARTER - Complete recharter package
- Complete Journey To Excellence Scorecard
- Requires signature from Chartered Organization Representative
- Requires application and signature form Executive Officer of Chartered Organization (YPT not required)
RESERVATION: Ask bell ringing activity coordinator to schedule date and location with Salvation Army (recommend 1st wkd of December)
POPCORN - Collect monies for all show and sell popcorn. Take returns of unsold show and sell popcorn

RECHARTER -Turn in recharter paperwork at District Round Table or alternative turn-in night
FINANCIAL - Ask Treasurer to transfer scout account monies into general account for scouts that didn't re-register
RESERVATION - Register pack for Camp Lassen Summer Camp
POPCORN - Distribute Take-Home popcorn at the November pack meeting
POPCORN - Make final payment to council for popcorn (deadline is typically 1st week of December

AWARDS - Nominate (2) adult leaders for district awards
RESERVATION - Ask snow day coordinator to book snow day at group rate
PURCHASE - Purchase and pass out Pinewood Derby Cars at December Pack Meeting
CROSSOVER - Notify Troops which need to attend Crossover ceremony
TRAINING - Promote attendance at University of Scouting
COMMUNICATION: Send out message highlighting spring/summer schedule (make sure to include Twilight/Resident Camp Dates)
SUNSHINE COORDINATOR: Purchase thank you awards for outgoing Cubmaster and outgoing Committee Chair
POPCORN - Distribute Popcorn prizes at December pack meeting
POPCORN - Fund scout accounts with Popcorn sales earnings and email parents