Committee Calendar
Monthly Recurring
- COMMITTEE: Monthly Meeting
- RESERVATION: Reserve room for committee meeting
- COMMITTEE: Prepare meeting package
- COMMUNICATION: Send reminder
- COMMUNICATION: Prepare and send pack meeting message one week before Pack meeting
- COMMUNICATION: Update website home page with information about pack meeting and upcoming activities
- COMMUNICATION: Work with upcoming activity coordinators to publicize activities
- COMMUNICATION: Update online google calendar with any changes
- COMMUNICATION: Remind den leaders that have responsibility for setup and flags
- DISTRICT: Ensure Pack is represented at District
- FINANCIAL: Pay any unpaid expenses
- FINANCIAL: Reconcile accounts with Treasurer
January
- RESERVATION: Reserve Maidu facility for campfire pack meeting
- RESERVATION: Ensure that Webelos 1 dens register for Camporee
- FINANCIAL: Ask Treasurer to transfer scout accounts monies to Boy Scout Troops for boys that crossed over
- ACTIVITY READINESS: Confirm date and time of Scouting for food on Council calendar
- ACTIVITY READINESS: Ensure someone hosts a derby garage for new Tiger Scout families
- ACTIVITY READINESS: Need to collect deposits for Resident Camp (typically $50 per person)
- RECOGNITION: Recognize outgoing Webelos Den leaders
February
- COMMUNICATION: Send out communication to families explaining Friends of Scouting program
- ACTIVITY READINESS: Select neighborhood around Diamond Creek Elementary for Scouting For Food (done at Round Table)
March
- ACTIVITY READINESS: Continue collecting payments for Twilight Camp and Resident Camp
April
- RECRUITING: Solicit families via Pack email blast to see who has an incoming 1st grader in the fall
- THANK YOU: Ask Sunshine Coordinator to purchase gifts for Roseville Public schools, Blue Oaks Storage, and Legends
- ACTIVITY READINESS: Find a photographer for the Graduation pack meeting
- ACTIVITY READINESS: Final Resident Camp payment due
- RESERVATION: Reserve Mahany Park or Wake Island for Raingutter Regatta
May
- ACTIVITY READINESS: Ask 4th of July activity coordinator to submit Official Entry Application to City of Roseville (deadline June 1st)
- COMMITTEE: Prepare and share draft pack meeting calendar for the following pack year.
- RESERVATION: Reserve Diamond Creek Elementary for pack meetings and Pinewood derby (including Friday night setup)
- RESERVATION: Remind den leaders to reserve school facilities for den meetings
- COMMUNICATION: Send email blast thanking all den leaders for service throughout the year
June
- AWARDS: Start Summertime activity tracking (what scouts attend which events)
- AWARDS: Write nomination for Unit Leader Award for outgoing Cubmaster
- AWARDS: Write nomination for Den Leader Training Award for any Webelos II den leaders
- FINANCIAL: Request final scout account balances from Treasurer
- FINANCIAL: Request final accounting from Treasurer for scout year (income statement, balance sheet
- ACTIVITY READINESS: Summer camp coordinator should hold Park Day meeting to prep families for camp
- POPCORN: Popcorn Kernel Training (need two people to attend, usually near Sacramento State)
July
- TRAINING - Ask Training Coordinator to follow-up with any leaders whose Youth Protection Forms will expire before January 1st
- RESERVATION - Reserve location for Annual Planning Meeting
- COMMITTEE - Prepare draft calendar for scout year
- COMMITTEE - Prepare draft budget for scout year
- ACTIVITY READINESS - Purchase Raingutter Regatta Boats and distribute to den leaders
- COMMUNICATION - Perform annual updates to website (check for current content)
- POPCORN: Online commitment cards due (indicates how much the pack wants to purchase)
August
- COMMITTEE- Host annual planning meeting (recommend 4 hours)
- TRAINING - Promote Wood-badge Training
- TRAINING - Promote BALOO Training
- QUALITY - Review Journey to excellence scorecard
- RECRUITING - Contact PTC at Blue Oaks to reserve a spot at the Back To School Night
- RECRUITING - Contact Diamond Oaks PTC to reserve a spot at the Ice Cream Social (1st night of school)
- RECRUITING - Contact Fiddyment Farms PTC to reserve a spot at their back to school event
- RECRUITING - Contact Quail Glenn Elementary PTC to reserve a spot at their back to school event
- AWARDS - Complete Summertime pack award and submit to district
- AWARDS - Provide awards chair with Summertime pin achievements for all scouts
- MEDIA - Put together a Summertime pack video for September pack meeting (optional)
- RESERVATION: Ask Sacramento King's activity coordinator to contact group ticketing and select a night
September
- AWARDS - Awards Summertime pins to scouts
- AWARDS - Provide awards chair with Service Stars achievements for all scouts and leaders
- COMMITTEE - Ask den leaders to collect Medical Forms and Youth Protection from families
- RECRUITING - Host New Parent Orientation (recommend two days after Round Up Pack meeting)
- Collect registration packages
- Collect annual dues
- Collect t-shirt sizes
- RECRUITING - Promote Pack Facebook page
- RECRUITING - Promote wearing pack apparel at pack meetings
- POPCORN: Host Ice Cream social popcorn kickoff at Duke Davis Park
- POPCORN: Send out popcorn Sales Campaign launch message
- POPCORN: Send out instructions for online Popcorn sales through Trails End
- POPCORN: Show and sell popcorn pick-up
- POPCORN: Site Sales
October
- AWARDS - Award Service Stars to Scouts and Leaders
- RECOGNITION - Recognize Leader Awards (if received from District)
- RECOGNITION - Recognize Pack for Summertime Pack Award
- TRAINING - Launch new Tiger Dens
- ACTIVITY READINESS - Request den baskets for Spaghetti Feed
- FINANCIAL - Collect dues from all returning families (set deadline for pack meeting, hard deadline should be November 1st)
- RECHARTER Pick up recharter paperwork and access code at District Round Table
- RECHARTER - Complete recharter package
- Complete Journey To Excellence Scorecard
- Requires signature from Chartered Organization Representative
- Requires application and signature form Executive Officer of Chartered Organization (YPT not required)
- RESERVATION: Ask bell ringing activity coordinator to schedule date and location with Salvation Army (recommend 1st wkd of December)
- POPCORN - Collect monies for all show and sell popcorn. Take returns of unsold show and sell popcorn
November
- RECHARTER -Turn in recharter paperwork at District Round Table or alternative turn-in night
- FINANCIAL - Ask Treasurer to transfer scout account monies into general account for scouts that didn't re-register
- RESERVATION - Register pack for Camp Lassen Summer Camp
- POPCORN - Distribute Take-Home popcorn at the November pack meeting
- POPCORN - Make final payment to council for popcorn (deadline is typically 1st week of December
December
- AWARDS - Nominate (2) adult leaders for district awards
- RESERVATION - Ask snow day coordinator to book snow day at group rate
- PURCHASE - Purchase and pass out Pinewood Derby Cars at December Pack Meeting
- CROSSOVER - Notify Troops which need to attend Crossover ceremony
- TRAINING - Promote attendance at University of Scouting
- COMMUNICATION: Send out message highlighting spring/summer schedule (make sure to include Twilight/Resident Camp Dates)
- SUNSHINE COORDINATOR: Purchase thank you awards for outgoing Cubmaster and outgoing Committee Chair
- POPCORN - Distribute Popcorn prizes at December pack meeting
- POPCORN - Fund scout accounts with Popcorn sales earnings and email parents